Privacy Policy
At Pennine Platform we are committed to protecting your privacy. This policy explains what personal information we collect from our subscribers and event attendees, how we use it, and how we keep it safe.
1. Who we are
Pennine Platform is a small independent poetry publication. For any questions regarding your data or your privacy rights, please contact editor@pennineplatform.com.
2. What information we collect
We only collect the minimum amount of information necessary to run our magazine and keep in touch. This includes:
- Subscribers (online & in person): Your name, email address, shipping address (for physical copies), and billing details.
- Newsletter subscribers: Your name and email address when you sign up at a live event or via our website.
- Submitters and contributors your name and email and postal addressif needed for editorial correspondence.
- Website visitors: Basic technical data like your IP address, collected via cookies to help our online shop function.
3. How we collect your data
We receive your personal data when you:
- Purchase a subscription or individual issue through our website.
- Buy a copy at a live event and ask for a digital receipt.
- Manually write down your email address on our sign-up sheet at a live event.
- Send an administrative enquiry or submission to the magazine or website team.
4. Why we need it
Under UK GDPR data protection laws, we must have a valid reason to hold your data:
- To fulfil a contract: We use your name, email, and shipping address to process payments and mail out your magazine issues.
- With your consent: We use your email address to send you occasional news, submission calls, and event updates. You give us this consent when you fill out our newsletter form or sign up at a live event.
- Legitimate interests: We keep basic sales records to manage our inventory, comply with tax laws, and run our small business efficiently.
5. Sharing your data
We never sell your data. We only share your information with essential third-party services that help us operate:
- Payment processors such as PayPal to securely handle your transactions. We never see or store your credit card details.
- Postal services: Couriers or royal mail to physically deliver your magazine.
6. How long we keep your data
- Subscribers: We keep your contact and purchase details for as long as your subscription is active, and up to 6 years afterwards to comply with tax laws.
- Newsletter subscribers: We keep your email address until you choose to unsubscribe.
7. How we keep your data secure
We take security seriously.
- Our newsletter sign-up sheets at live events are kept securely by our team and are destroyed or locked away once the emails are digitised.
- Digital data is stored on secure, password-protected platforms with restricted access.
8. Your rights
You have control over your data. At any time, you can:
- Unsubscribe: Click the “remove” link at the bottom of any news email to stop receiving updates instantly.
- Access or update: Ask us what information we hold about you, or request that we fix any mistakes.
- Delete: Ask us to delete your personal data entirely (unless we are legally required to keep it for tax purposes).
To exercise any of these rights, simply email us at editor@pennineplatform.com.
9. Changes to This Policy
We may update this policy occasionally to reflect changes in how we operate. If we make any significant changes, we will highlight this on our website or email you directly.
Last updated June 2026
Pennine Platform 